Prepare For Your Arrival UK

Soon you’ll be on campus in Edinburgh. Before you arrive, complete the steps below to avoid common issues or delays for international students.

Welcome to Heriot-Watt University UK

Congratulations and welcome to Heriot-Watt University UK! Before you arrive, complete the steps below to avoid common issues and delays for international students. If you have any questions, contact us and we’ll be happy to help!

Complete Your Pre-Arrival Checklist

We have a team of dedicated personal advisors who make sure that all your questions are answered and ensure that you have a smooth transition to the university.

Before you start on any of the steps, contact your local personal advisor. Simply select your region of the world below, and send your advisor an email, Skype, WhatsApp, or WeChat message. We look forward to meeting you very soon!





Latin America

Latin America

Middle East

Middle East

North America

North America

North Asia

North Asia

Russia / Central Asia / Eastern Europe

Russia / Central Asia / Eastern Europe

South Asia

South Asia

Southeast Asia

Southeast Asia

UK and Western Europe

UK and Western Europe


Abbie (North Asia excluding Korea)

+852 8481 0532

Whatsapp: +852 8481 0532

Email Abbie
Ainara Gainedenova

Ainara Gainedenova

+7 (778) 887 17 53

Whatsapp: +7 (778) 887 17 53

Email Ainara Gainedenova

Ajith (India)


Whatsapp: +91-971-722-2408

Skype: ajitks10

Email Ajith

Alexis (North America)

+1 239-744-9468

Whatsapp: +1 239-744-9468

Wechat: alexis0426

Email Alexis

Alice (Northwest)


Whatsapp: +1-857-315-8730

Wechat: aliceqinus

Email Alice
Alsu Samatova

Alsu Samatova

+7 939 346 09 59

Whatsapp: +7 939 346 09 59

Email Alsu Samatova

Bibiane (Korea)


Whatsapp: +82-10-7711-6538

Email Bibiane

Carol (North Asia excluding Korea)

+852 6745 3906

Whatsapp: +852 6745 3906

Email Carol

Chau (Vietnam)


Whatsapp: +84-908-792-892

Skype: diemchau.dt

Email Chau

Chris (Southwest)


Whatsapp: +1-508-948-7542

Wechat: chris040594

Email Chris

Daniyal (Pakistan)

+92 310 588 8648

Whatsapp: +92 310 588 8648

Email Daniyal

Doris (South China)


QQ: 2282183545

Email Doris

Isha (India)

+91 9953550789

Whatsapp: +91 9953550789

Email Isha

Jane (West China)


QQ: 713070180

Email Jane

Laxmi (India)

+91 98183 96406

Whatsapp: +91 98183 96406

Email Laxmi

Lisha (North China)


QQ: 18310168200

Email Lisha

Nikita (India)

+91 9310587075

Whatsapp: +91 9310587075

Email Nikita

Rakesh (India)

+91 9096507300

Whatsapp: +91 9096507300

Email Rakesh

Sahil (India)

+91- 9811718710

Whatsapp: +91- 9811718710

Email Sahil

Sakshi (India)


Whatsapp: +91-995-351-0160

Skype: arorasakshi187

Email Sakshi

Samah (Middle East)

+971 58 831 8521

Whatsapp: +971 58 831 8521

Email Samah

Sanjukta (North America)


Whatsapp: +91-9820162776

Email Sanjukta



Whatsapp: +66-96-982-0007

Skype: awesome.saranya

Email Saranya

Sofya (North America)

+1 347 399 35 72

Whatsapp: +1 347 399 35 72

Email Sofya
Solayide Adenuga

Solayide Adenuga (Africa)


Whatsapp: +234.806.662.9088

Email Solayide Adenuga

Taha (Pakistan)


Whatsapp: +92-307-333-6878

Skype: tshahid29

Email Taha

Valeria (Latin America)

+57 310 7880364

Whatsapp: +57 310 7880364

Email Valeria

Vicky (North China)


Wechat: vickychen7910

Email Vicky

Viraja (South & West India)

+91 7028090894

Whatsapp: +91 7028090894

Skype: +91 7028090894

Email Viraja

Review your conditional offer letter and make sure that you have submitted all documents listed as missing.

Once all your documents are submitted, please Get Your Confirmation of Acceptance (CAS)

As soon as you have your CAS, please Apply for Your Visa.

Learn more about applying for your student visa and student immigration information here.

Make your payment in full two weeks before you arrive to avoid enrollment delays.
  1. Please visit the Heriot-Watt flywire portal to complete the transfer process. Please note that you cannot use a US credit card or US bank account.
  2. Please be aware that if you do not pay your balance by the deadline as indicated on your Statement of Fees, the following may occur:
    • Late fees may be charged.
    • You may have your scholarship and/or waivers rescinded. In such cases, you will be responsible for the full cost of your program.
    • You may encounter delays or other issues enrolling and registering for classes.

Enrollment is the process of formally joining the University and becoming a Heriot-Watt student. You agree to abide by the rules of the University and to pay any fees, and we ask you to confirm that we have your correct details.

When enrollment opens, you will enroll online using Student Self Service.

You log in using your Heriot-Watt University student ID number, beginning with H followed by eight digits which you can find on any recent correspondence from us. You will also need a PIN number, which is your date of birth in ddmmyy format.

The first time you log in, you will be asked to change your PIN number. Please keep these details safe, as you’ll need them the next time you log in.

Enrolling online involves checking and updating your personal details, checking your program and fees and agreeing to our terms and conditions,

You must also upload a photograph for your student identity card. This should be a clearly identifiable passport-style photograph.

After you complete online enrollment you will need to register for your courses online. Access to course registration may vary depending on your program, as you may require guidance before making your choices.

On completion of online enrollment you will be given access to your University email and myHWU Student Portal through which you can access many other services and facilities.

Please note you can only enroll online once you have an unconditional offer.

Share your travel plans with us so we can prepare for your arrival! Please note students should seek their own transportation from the airport to their accommodations.

Arrival Form

For all application and payment deadlines, as well as move-in and program start dates, please visit our Important Dates page. We look forward to meeting you in person!

Haven’t booked your travel arrangements yet? Check out our exclusive discounts for student flights.

After logging in to myHWU, navigate to the Online Induction.

a. Learn about Disability Services by reading this page.
b. Read about and install the SafeZone App.
c. Research setting up a bank account in the UK.
d. Learn about health care in the UK and registering with a GP.
e. Embarking on your educational journey in the United States shouldn’t come with the roadblock of finding a co-signer for financial aid. Shorelight recognizes this hurdle and has proactively partnered with premier financing organizations such as Fly Finance, MPower Financing, and Prodigy Finance. This strategic collaboration eliminates the traditional barriers international students face, such as the need for a co-signer, collateral, or an established US credit history, streamlining your path to securing educational funding.

Important Dates

Application Deadline

July 30, 2024

CAS Application Deadline

August 12, 2024

Payment Deadline

August 18, 2024

Move-in Date:

September 1, 2024

In collaboration with SHORELIGHT